Tips and Tricks for Managing Your Inbox and Calendar

Published on 4 May 2023 at 09:15

You probably have a lot of emails and appointments to deal with every day. Staying organized and keeping track of everything takes time and effort. However, you can efficiently manage your inbox and calendar by implementing simple tips and tricks. In this post, we share some suggestions to help keep you organized and on time.


Use filters and labels to sort your emails.

Filters are rules that automatically move, archive, delete, or label your emails based on certain criteria. Labels are tags that you can assign to your emails to categorize them. For example, you can create a filter that labels all emails from your boss as "Important" and moves them to a separate folder. This way, you can easily find and prioritize them. You can also create labels for different projects, clients, or topics you work on.

Set up reminders and notifications for your appointments.

Reminders are alerts that pop up on your screen or phone before an event starts. Notifications are messages that inform you of changes or updates to an event. For example, you can set up a reminder that notifies you 15 minutes before a meeting starts so that you can prepare and join on time. You can also set up a notification that alerts you if the meeting location or time changes.

Use the snooze and follow-up features to manage your tasks.

Snooze lets you temporarily hide an email or event until a later time or date. Follow-up enables you to mark an email or event as needing your attention or action. For example, you can snooze an email that requires a lengthy reply until you have more time to write it. You can also follow up an email containing a request or question you need to answer.

Use the search and filter functions to find what you need.

Search is a feature that lets you type in keywords or phrases to look for specific emails or events. Filter is a feature that enables you to narrow down your search results by applying criteria such as sender, date, attachment, or label. For example, you can search for "report" to find all emails or events related to reports. You can also filter by "last week" to find only the ones from the previous week.

Use the archive and delete functions to clear your inbox and calendar.

Archive is a feature that lets you move an email or event out of your inbox or calendar without deleting it. Delete is a feature that removes an email or event from your account. For example, you can archive an email or event that is no longer relevant but might need to refer to in the future. You can also delete an email or event that is spam or junk.


The tips and tricks above can help you manage your inbox and calendar more efficiently. By using these features, you can save time, reduce clutter, and stay on top of your work.

written by Anne Albright

Photo by Windows on Unsplash

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